Careers FAQ:
How to Use the Online Application System (Taleo)

The University of Toronto (U of T) uses an online application system (also referred to as the Taleo system) for most of our job postings. This system lets you create a profile to keep track of the positions you’ve applied for, provides confirmation that your application has been accepte, allows you to edit submitted applications up until the posting closing date, and notifies you via email of jobs that match your skills and interests.

The following instructions only apply to positions posted on Taleo:

Technical requirements

Recommended Operating Systems

  • Windows: Vista, 7, 8, and 10
  • Mac OS X 10.9 and above

Recommended Browsers (JavaScript required)

Windows / PC:

  • Internet Explorer (IE): versions 7 through 11
  • Chrome: version 37 and greater
  • Firefox: version 32 and greater


  • Safari 7 or 8

NB: The site may not function as expected if JavaScript has been disabled in your browser.

Mobile devices (i.e., iPhone, iPad, Blackberry, Android devices, etc.) and legacy browsers (i.e., AOL, Netscape, Internet Explorer 6) are not supported at this time.

Please avoid using the back and forward buttons in your browser. This may interrupt the application process and cause you to lose valuable data you have entered. Use the navigation buttons within the website.

Creating a Profile

Staff-Appointed Internal Applicants

An Internal Candidate Profile has been created for all employees who hold staff-appointed roles. Staff-appointed University of Toronto employees can access their Internal Candidate Profile by logging in to Taleo with their UTORid and password.

If you need assistance accessing your Internal Candidate Profile, or have questions about your job application history, please contact the Strategic Recruitment Centre at

If you need help with your UTORid and password, please contact your Campus Help Desk for assistance.

Please note that staff-appointed employees may also create a separate Candidate Profile using the instructions below. However, any applications submitted using a separate Candidate Profile can only be made via the External Job board and will not be identified by the system as internal applications.

Creating your username

When deciding on a username, pick something that is easy to remember and make note of any capital letters as the system is case sensitive. Also please note that the system will not accept spaces in a username.

Creating your password

When creating a password, write it down in a safe place for future reference. Please use the following criteria when selecting a password:

  • It must contain between 6 and 32 characters. Use only characters from the following set: ! # $ % & ( ) * + , – . / 0123456789 : ; < = > ? @ ABCDEFGHIJKLMNOPQRSTUVWXYZ [ \ ] _ ` abcdefghijklmnopqrstuvwxyz { | } ~
  • It must contain at least one letter
  • It must contain at least one numeric character
  • It must not contain more than two identical consecutive characters (AAA, iiii, $$$$$ …)
  • It must not contain your user name

If you have forgotten your username and / or password, simply use the Forgot Your Password and / or Forgot Your Username links found on the login page to retrieve your username and/or reset your password. On the Forgot Your Password page, fill in only the email address field to retrieve your username.

You do not need to create a profile for each position you apply for. You can use your username and password to access your account to apply for multiple jobs and to be notified of positions that match your qualifications and interests.

My Jobs page

  • Select the My Jobs tab at the top of your profile to view all the positions you have applied for (even those past their closing date and all positions you have saved as draft but not yet submitted)
  • Choose the job title to review the job description
  • Use the View Submissions link to review your application

Setting notification options

If you would like to receive an email when jobs that match your qualifications are posted on the U of T Taleo site, select the Job Posting Notification option using the checkbox at the bottom of the Personal Information page of your profile.

You can refine your search based on function, location and division or faculty.

If you have already created a profile, you can update your profile to opt in or out of receiving notifications by selecting the My Account Options link at the top of the page and editing the selections in your Correspondence box.

Character limits

Please note that there are character limits for your cover letter and resume when using the plain text fields in U of T’s Taleo system. When copying and pasting plain text cover letters and resumes, please note that leading and trailing spaces, as well as spaces between characters and words, are counted as characters.

If you receive a notification that you have exceeded the character limit for your application, you must remove parts of your text to accommodate the system. If you are certain that your text should be accepted, delete your temporary internet files and try again.

Searching for positions

From our Careers page you will find four main categories for our current opportunities:

  • Faculty & Librarians
  • Staff
  • Students
  • Positions at Federated Universities

For jobs posted on Taleo, you can search for positions using a job number or keyword search. You can also filter by job field, campus, and / or department.

Currently, not all positions listed on the faculty page use the online application system.

Closing Dates

All positions on this site list a closing date, which is the last date for submissions. Positions close at 11:59 p.m. on the closing date. The job will no longer appear on the U of T Taleo website after this date and late applications will not be accepted.