Careers FAQ:
Applying for a position? Here’s what you need to know

How do I apply to U of T?

To apply for an administrative, academic, technical or service job at any of the three University of Toronto (U of T) campuses, please view our current opportunities on our Careers page. The University does not accept unsolicited resumes, but we encourage you to register your profile with us.

For more detail on how to register your profile with us on our online application system, please see the How to Use the Online Application System (Taleo) page.

Which job board should I use to apply for a position?

U of T has a variety of employee groups, and certain groups may apply for positions on specific job boards. Here is a summary of what job board you should be checking:

I am a staff-appointed employee. How do I apply to positions using the internal job board?

Staff-appointed employees must log in to the internal job board using their UTORid and password. This will verify your internal status with the University.

If you need assistance accessing the Internal Job board, or have found discrepancies in your job application history, please contact the Strategic Recruitment Centre at so that we can assist you.

If you need help with your UTORid and password, please contact your Campus Help Desk for assistance.

Is applying online the only method I can use?

For roles that accept online applications, no other form of application will be accepted. Please note that you must complete all application pages and select the submit button on the final page in order for your application to be considered. Be sure to include all the fields that are marked with a red asterisk (*).

U of T does not accept unsolicited resumes.

Can you inform me when jobs I am interested in are posted?


To be informed of positions at U of T via email, register your profile on our online application system (Taleo) and select your preferences (based on job function, location and division or faculty). Please note that you will not be informed of all jobs being posted at the University, only those that match your indicated interests.

Will my profile information remain confidential?


Your profile information will only be accessed by appropriate U of T HR professionals and hiring managers, and we have implemented procedures to ensure that your information remains secure and protected. A privacy statement, which explains how information will be collected and used, can be found before you register your profile.

I’ve submitted an application for a job. Will I automatically be considered for other similar jobs?


You must apply individually to specific positions at the University to be considered for them. However, if you would like to be informed of jobs at U of T directly via email, you can choose our career alert when you fill out a candidate profile.

How often are jobs posted?

Jobs are posted regularly and we encourage you to check our jobs page often to see what new positions are available. You can also request that we send job posting information directly to your email by adding your profile and choosing our career alert.

When will I hear from U of T if I have been granted an interview for a position?

Since every position is different and can have any number of applications, there is no standard time period. Only qualified candidates will be contacted for an interview.

How will my application reach the hiring department?

Once you apply to a specific posting, HR will review your application and forward it to the hiring manager, if appropriate.

What does the coding (number and letters) in brackets beside the position title mean?

The coding in brackets represents the University’s pay scale group or salary grade for the position.

Why am I being asked to complete a diversity survey?

We ask that all applicants complete a diversity survey to ensure that we are reaching a wide and diverse pool of candidates. The survey is confidential. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes.

What do you consider to be a disability when filling out the diversity survey?

Based on the definitions from the Federal Contractors Program, “persons with disabilities” are persons who have a long-term or recurring physical, mental, sensory, psychiatric or learning impairment(s), and

  1. Who consider themselves to be disadvantaged in employment by reason of that impairment, or
  2. Believe that an employer or potential employer is likely to consider them to be disadvantaged in employment by reason of that impairment.

This also includes persons with disabilities who have been accommodated in their current job or workplace.

Some examples of disabilities are noted below. Please note that these definitions follow medical definitions of disability.

  • Acquired brain injury
  • ADHD
  • Autism spectrum disorder
  • Chronic health disability (e.g., Crohn’s disease, hemophilia, epilepsy, asthma, diabetes, HIV/AIDS, cancer, etc.)
  • Coordination or dexterity disability (e.g., arthritis, cerebral palsy, cystic fibrosis, multiple sclerosis)
  • Deaf, deafened, hard of hearing
  • Learning disability
  • Mental health disability (e.g., schizophrenia, chronic depression, anxiety disorder, bipolar disorder, etc.)
  • Mobility disability (e.g., amputations; paraplegia; reliance on a walker, scooter or mobility aid due to disability)
  • Speech impairment (e.g., aphasia, stuttering, cluttering, etc.)
  • Vision loss or impairment, legally blind (not correctable by glasses or contact lenses)